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10' x 10'
10' x 20'
Two (2) booths combined
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GENERAL INFORMATION AND RULES
Booth spaces are 10’ x 10’. Booths may be combined in multiple configurations for an additional fee per booth.
Exhibitors are responsible for providing their own tables, chairs, extension cords, floor covering (if desired), partition/privacy dividers (if desired), tools, tape, and other set up materials.Clements Tent Rentals offers tables, chairs, pipe-and-drape dividers/back-drops, etc. They can be reached at (804) 333-4978.
Absolutely no materials may be nailed, screwed, bolted, stapled, or affixed to the walls or flooring. Tape may be used so long as it does not damage the walls.
Electrical service will be available for each booth to allow for standard electrical needs (standard lights, computer, television, projector, etc.) Exhibitors who need additional power need to make arrangements with the event coordinator prior to the setup of the booth.Wireless Internet service (Wi-Fi) will also be available for exhibitors and show attendees.
Event coordinator reserves the right to not allow certain electrical configurations if deemed as a safety hazard.
Displays cannot be higher than ten (10) feet and not extend beyond the 10’ x 10’ boundary (except in cases where additional space has been purchased).
Extension cords, rugs, and other booth accessories must be securely situated to prevent tripping by people wa
Fire exits must be kept free of any obstructions at all times.
Exhibits with engines, gas and oil tanks – plastic must be placed under the unit to protect against floor damage.
Loud music, PA systems, and other devices deemed as a nuisance are not permitted.
Cell phone use is permitted so long as it does not disturb surrounding exhibitors.
All exhibitors must park in spaces far away from the main entrance during show hours. Temporary parking near front and rear doors is allowed during setup and breakdown of exhibits.
No propane, gasoline, or combustible liquids are permitted inside the building at any time, except for power equipment/tools/vehicles that are not running and have appropriate floor covering under them.
Set-up times are Thursday (March 17th) between 12 noon and 5 PM and Friday (March 18th) between 9 AM and 4 PM. All booths must be completed at least 1 hour prior to start of show. All exhibits must be removed from premises by no later than 12 noon, Monday, March 21, 2016. Show hours are Friday, March 18th, 5 PM to 9 PM and Saturday, March 19th, 10 AM to 6 PM. Booths are to be staffed during all show hours.
Exhibitors must remove all display items, trash and debris from booth space by no later than 12 noon, Monday, March 21, 2016, and clean space so that it’s in the same condition as it was prior to setup.
Full payment is due at the time of registration. No refunds.
Exhibitors are strongly encouraged to NOT breakdown booth display until after the show has ended. This helps prevent chaos, confusion, and possible harm to show attendees.
Exhibitors shall not hinder, harass, impede, or infringe upon another vendor.
Booth locations shall be determined and assigned by the show coordinator, unless advance arrangements have been made to reserve a specific location.
Exhibitors shall observe and abide by any additional regulations made by the show coordinator, producer, property owner, town, county, state, or federal authorities. The show coordinator, producer, property owner, or any of their employees, helpers, or agents SHALL NOT be held responsible for any damage, theft, or injury caused during the show (this includes setting up, taking down, and during show hours).
I / we hereby agree with these terms, rules and conditions.
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